| Church Treasurer |
Communications Coordinator |
| Administration & Leadership |
Lay Leader |
| Altar Guild |
Lay members to Annual Conference |
| Church Historian |
Parsonage Committee |
| Nursery Committee |
UMW, UMM & UMY |
The pastor(s) shall be a member of
the Administrative Board. All other members shall be lay persons.
The Council on Ministries chairperson
is elected by the Charge Conference and shall be a lay person or clergyperson who is not a
member of the local staff. It is comprised of the following work areas, which are grouped
under four ministries:
Age Level
Ministries |
Outreach
Ministries |
Children’s
Ministry Council |
Missions
Committee |
Youth Ministry
Council |
Evangelism
Committee |
Adult Ministry
Council |
Religion/Race |
Family
Ministry Council |
Church/Society |
Boy
Scout Coordinator |
Disaster
Relief |
| Girl Scout
Coordinator |
|
Nurture
Ministries |
Witness
Ministries |
Stewardship
Committee |
Christian
Unity & Interreligious Concerns |
Education
Committee |
Higher
Education & Campus Ministries |
Communications
Committee |
Church &
Society |
Worship
Committee |
Evangelism
Committee |
Status/Role of
Women |
Lay Leader |
Nominations/Elections Policy
With the exception of Administrative
Committees and Boards, only Committee Chairpersons/Coordinators will be nominated by the
Nominations and Personnel Committee. It is the responsibility of each Chairperson
/Coordinators to then recruit committee or council members. Administrative Committees and
Board members will be elected for 3 year terms as required by the Discipline. All other
positions will be elected for 1 year terms.
Meeting
Schedules |
Administrative
Board |
Monthly |
Council
on Ministries |
Monthly |
Individual
Councils and Committees |
At
least 4 times a year |
Establishing Task Forces will
be encouraged for the purpose of accomplishing specific and particular goals of the
Church’s mission. Once the particular task is completed, the Task Force will be
disbanded.
A description of the various committees,
coordinators, councils and individual positions which carry out the work of these two
church bodies at Hibben follows. For more detailed information, refer to the United
Methodist Church’s 1996 Book of Discipline.
Administrative Board
The Administrative Board at Hibben UMC is
comprised of the following Committees, Boards and Positions:
Church Treasurer
Disburses all money contributed to causes
representative in the local church budget, and such funds and contributions as the Church
Council may determine. The church treasurer is a member of the finance committee.
Administrative & Leadership
Staff-Parish Relations
The purpose of the Staff-Parish Relations
Committee is to counsel with the pastor and staff in making an effective ministry, keeping
the pastor and staff advised concerning conditions within the congregation as they affect
relations between the pastor/staff and the people. The committee is responsible for
performing those administrative functions relating to the process of hiring, evaluating,
promoting, retiring, and dismissing staff members. In addition, this committee is
responsible for developing proposals for compensation, travel expenses, insurance,
pension, housing, and other practical matters affecting the work and families of the
pastor and staff.
Board of Trustees
This board develops a program of planned
maintenance of church property, serves as custodian of deeds and legal papers, oversees
property and liability insurance, monitors maintenance of church buildings, grounds and
parsonage; and oversees the capital improvement fund. Shares responsibility with the
pastor to administer memorial funds.
Finance
This committee monitors and controls the operating budget,
so that the goals and objectives of the church are accomplished. Records and reports the
financial information to the congregation and Administrative Board, and facilitates
effective management of our financial resources. A Financial Secretary shall be appointed
to keep records of all contributions and payments and is a member of the Finance
Committee.
Nominations and Personnel
This committee serves to guide the
Administrative Board on leadership matters, and works to recruit, support, and recognize
leaders. It provides for their training so as to coordinate the leadership and service
needs with personnel provided by the congregation, and in response to the needs of the
work areas and committees.
Music Committee
Supports the music program and the music
staff, and give suggestions for long term planning. Oversees the acquisition and care of
musical instruments. The committee works to expand the music program by involving more
members of the congregation. This committee became inactive in
2001.
Altar Guild
The Alter Guild is in charge of preparing the
sanctuary for each Sunday service. They take care of the flowers, candles, and communion
supplies.
Church Historian
Responsible for keeping historical records up
to date.
Communications
The Communications Coordinator is the key
person in making sure the local church is communicating the Christian faith to each other
and outside to the community. The coordinator‘s job is to assist the pastor, the work
areas, committees and members with their communications by providing appropriate
resources. (See Communications Committee for specific responsibilities)
Lay Leader
The primary lay representative of the laity in
the Church. As such, the Lay Leader fosters awareness of the role of laity both within the
congregation and through their ministries in the home, work place, community, and world.
Lay Members to Annual Conference
Represent the Church at the annual conference
and, along with the pastor, serve as interpreters of actions of the annual conference
session.
Parsonage Committee
This committee has the responsibility of
ensuring that the interior of the parsonage conforms to Hibben's Parsonage Guidelines.
These guidelines specify that the Parsonage Committee shall meet twice annually, once for
full review, in the parsonage with pastor and spouse to discuss needs openly, set goals
and priorities, and make recommendations to the Administrative Board. In addition, this
committee maintains a complete inventory of furnishings and must approve and accept gifts
for the parsonage.
United Methodist Women
UMW is a community of women whose purpose is
to know God and to experience freedom as whole persons through Jesus Christ; to develop a
creative, supportive fellowship, and to expand concepts of mission through participation
in the global ministries of the church.
United Methodist Men
UMM is creative supportive fellowship of men
who seek to know Jesus Christ, to grow spiritually, and to seek daily his will. Its
primary purpose is to declare the centrality of Christ in the lives of men and in all
relationships.
United Methodist Youth
Offers opportunity for community through
worship, fellowship, study and service with weekly meetings, retreats and conferences. UMY
is for youth in grades 7th -12th and meets each Sunday for fun, fellowship and discussion
relating the Bible to everyday life.
Nursery Committee
This committee is responsible for maintaining
an adequate nursery staff with appropriate supplies.
Council on Ministries
The Council on Ministries at Hibben UMC is comprised of the
following work areas grouped under four ministries: Age-Level, Outreach, Nurture and
Witness. Although, the individual work areas (committees, councils and coordinators)
are grouped under the four main ministries, they all report directly to the Council on
Ministries Chairperson, as there are no individual ministry chairpersons.
Age Level Ministries
Children Ministries Council
This coordinator, working with the Director of
Children’s Ministry, studies the needs of the children and the goals of the
congregation’s ministry and coordinates the planning and implementation of a unified
and comprehensive ministry for the children.
Youth Ministries Council
Composed of the Youth Coordinator, the Director of Youth
Ministries, youth leaders, and adult counselors. This council coordinates youth activities
in the church, plans the youth calendar, and sets goals and objectives for youth programs.
Adult Ministries Council
This committee studies the needs of our adults/older adults
and the goals of the congregation’s ministry and coordinates the planning and
implementation of a unified and comprehensive ministry with this age group.
Family Ministries Council
This committee works with the various age-level
coordinators/committees/councils and the council on ministries to develop a family
ministry for the Church, taking into consideration the suggestions of the annual
conference agency responsible for family life. Also keeps the Council on Ministries aware
of resources and activities to be used in planning family activities in the Church and
home.
Boy Scout Coordinator
This position is directly
responsible for maintaining an effective and efficient program for all Boy
Scouting activities at Hibben.
Girl Scout Coordinator
This position is directly
responsible for maintaining an effective and efficient program for all
Girl Scouting activities at Hibben.
Outreach Ministries
Missions
In order to carry out Jesus' command to "feed my
sheep," this committee's program is to promote personal participation in projects
that help the poor. To provide opportunities for giving financial support to United
Methodist missionaries as well as to support the local, national and international
ministries that promote justice, spiritual growth and development.
Evangelism
This committee is responsible for reaching out into the
community and joyfully receiving any person who desires to join Hibben's family of
believers. It strives to make visitors welcome and to help new members become an active
part of the church body. (Also see Evangelism under Witness.)
Religion and Race
Keeps the council on ministries and the congregation aware
of the meaning of a racial and ethnic pluralistic United Methodist Church. Recommends to
the Council on Ministries program opportunities for worship, fellowship, witness, study,
nurture, and service with persons, groups, and congregations across racial and ethnic
lines.
Church and Society
Surveys the needs of the local community and makes
recommendations to the council on ministries on programs for responding to local,
community, state, national, and international needs to which the Church ministers by its
service, education, witness and action.
Disaster Relief
Responds to the needs of the community when disasters
strike the area.
Nurture Ministries
Stewardship
The Committee on Stewardship shall interpret the Biblical
and theological basis for stewardship consistent with the doctrines of the United
Methodist Church informing the membership through educational channels and study
materials. This committee works closely with the Finance Committee.
Education
The purpose of this committee is to provide high quality
Christian education to all interested church members and to also provide seasonal and
Christian programs. This committee is the point of contact for any educational effort
within the church. Programs are available for toddlers through adults.
Communications Committee
This committee, under the leadership of the Communications
Coordinator, acts as a conduit for Hibben members to communicate effectively within the
church and to the community in which we live. Specific responsibilities include, but are
not limited to: production and distribution of Hibben’s Church Directory; production
of Hibben’s various brochures; production and distribution, on a monthly basis, of
Hibben’s Good News Letter; distributing the weekly eNews from Hibben enewsletter; operating and maintaining the church's sound system(s);
operating and maintaining the church's ancillary hearing and visual systems; and
developing and maintaining Hibben's Internet Web pages. This Committee
is not active at this time. The Communications Coordinators (along with some volunteers) presently perform these functions except that a Sound/Media Team operates the sound & projector systems.
Status and Role of Women
Maintains contact with the annual conference commission on
the status and role of women and cooperates with United Methodist Women in recommending to
the council on ministries program opportunities for worship, fellowship, witness, study,
nurture, and service with persons and groups which confirm anew the liberating message of
Jesus Christ that recognizes every person, woman or man, as full and equal part of
God’s human family and congregations across racial and ethnic lines.
Worship
In coordination with the pastor, music committee, choir
director, organist and other interested individuals, this committee works to develop and
implement the Worship service. Other activities include introduction of acolytes,
preparation of communion elements, maintenance of seasonal decorations in the sanctuary,
providing pencils and offering envelopes in the pews, providing specially bound hymnals
for piano and organ, and organization of flower arrangements for the altar.
Witness Ministries
Christian Unity and Interreligious Concerns
Encourages awareness and understanding of ecumenism at all
levels, including furthering dialogue and fellowship with other Christians and with
persons of other faiths, cultures, and ideologies, participation in councils of churches,
interfaith councils, and consulting on church unions.
Higher Education & Campus Ministries
Represents the church it is relationships with educational
institutions and campus ministry. Principle objectives include: to determine the nature of
the United Methodist mission in education; to develop policies enabling the church to
engage in higher education throughout the world; to encourage the development of programs
that nurture and sustain educational ministries; to promote a campus Christian movement
and a concerned Christian ministry of the educational community; to foster the highest
educational standards in related educational institutions; and to resource and support the
annual conferences and the church in its educational ministry.
Church and Society
Surveys the needs of the local community and makes
recommendations to the council on ministries on programs for responding to local,
community, state, national, and international needs to which the Church ministers by its
service, education, witness and action.
Evangelism
The responsibilities of this work area include working with
all organizations of the Church to identify and reach out to persons who are neither
members nor active in a Church, helping persons share the good news of Jesus Christ,
keeping a current prospect file, providing for visitation programs, setting growth goals,
and inviting persons to Christian discipleship in the worship services. (Also see
Evangelism under Outreach.)
Task Forces
Building Committee
Facilitates all the phases of construction or a renovation
plan for the church buildings to enhance its access, function, appearance and beauty.
Elicits support and counsel from the congregation in new construction or renovation plans.
This committee became inactive in
2001.
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